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The full picture

Every capability, in one list.

The comparison table shows the headlines. This is the full set — every capability below is something OlliPlay ships today, grouped by the six modules and the platform beneath them.

7 modules · 105 capabilities

01 · Modules

Family & Community Hub

One contact system for every parent, athlete, coach, referee and staff member — de-duplicated on the way in and enriched with the signals that matter.

  • Unified contacts for parents, athletes, coaches, referees and staff
  • Family & household graph with guardian relationships
  • Duplicate detection with fuzzy name matching plus exact email/phone
  • Bulk CSV import with per-row validation and duplicate flagging
  • Multiple validated addresses per person (USPS/Smarty, ZIP+4, geocoded)
  • Tags, notes and per-person activity history
  • Ban/unban and inactivate/reactivate with reason tracking
  • "Standing" signals under each name — safety, unpaid, documents, banned
  • Skill catalog and per-athlete skill profiles
  • Coach evaluations of athletes with a coach dashboard
  • Athlete documents, performance tracking and resume data
  • Background-check records with provider, status and stored document
  • Parent overview: family financials and registered programs
  • Role detection (parent / coach / referee / volunteer / athlete)

02 · Modules

Program Management

Run the full life of a program — seasons, teams and classes, registration, coach time and pay, training, evaluations, equipment and waivers.

  • Programs, seasons and a sport catalog
  • Teams and classes with schedules and rosters
  • Roster Builder: bulk assign, move and remove players
  • Coach assignment and coach-scoped permissions
  • Registration workflow: submit, approve, reject, cancel
  • Tryout evaluations and scoring
  • Coach time tracking: clock in/out with hours, pay and approval
  • Mandatory training with compliance summaries
  • Skill evaluations with printable evaluation sheets
  • Class attendance / roll call with make-up scheduling
  • Private training: offerings and bookings with calendar sync
  • Equipment inventory with check-in/out and photos
  • Gear requirements per program or team
  • Jersey number assignment
  • Policies with versioning, publishing and acknowledgement tracking
  • Waiver templates with versioning and e-signature capture
  • Parent groups generated straight from a roster

03 · Modules

Events & Scheduling

Tournaments, leagues, games, camps and practices on one unified calendar — with brackets, standings and referee assignment built in.

  • Events with per-person RSVP and audience gating
  • Tournaments with entrant management
  • Single- and double-elimination bracket generation
  • Leagues, divisions and team assignment
  • Standings with configurable tie-breakers (incl. head-to-head)
  • Match scheduling and score entry
  • Playoff seeding and bracket generation from standings
  • Referee assignment with schedule-conflict detection
  • Camps and clinics with registration and rosters
  • Travel teams
  • Locations and venues with validated addresses
  • Unified calendar aggregating events, assignments and equipment
  • "My calendar" with role-filtered assignments
  • Day-agenda PDF export
  • Schedule builder

04 · Modules

Payments & Store

Take registration payments, dues, donations and store orders through Stripe Connect — reconciled into QuickBooks and Gusto behind the scenes.

  • Orders with a full state-machine lifecycle
  • Online registration payments
  • Invoices with PDF generation
  • Bulk invoicing across programs, teams, events and guardians
  • Subscriptions and recurring dues with automated billing cycles
  • Coupons: percentage and fixed-amount discounts with usage limits
  • Stripe Connect payouts with a split platform fee
  • Member storefront and public store with a product catalog
  • Shipping labels via ShipEngine with multi-carrier rate comparison
  • Delivery tracking via UPS and USPS
  • QuickBooks Online sync (customers, invoices, payments)
  • Gusto payroll integration (contractors and employees)
  • 1099-NEC generation and IRS e-filing (contractors paid $600+/yr)
  • Membership plans with member history and Stripe billing
  • Fundraising campaigns with goals and donation receipts
  • Receipts for orders and donations (PDF)
  • Configurable per-organization and per-offering fees

05 · Modules

Compliance & Safety

Protecting minors is architecture, not an add-on: SafeSport handling, COPPA gates, verifiable consent, background checks and an immutable audit trail.

Read the full compliance statement
  • SafeSport incident reporting with status workflow and assignment
  • Incident escalation, critical queues and reporter anonymization
  • COPPA age checks and parental-consent enforcement
  • Marketing suppression for minors under 13 without consent
  • Parental consent lifecycle: request, grant, revoke, expiry
  • Consent documents generated as PDF
  • Verifiable parental consent via card micro-charge and refund
  • Athlete clearance / eligibility gating before rostering
  • Background checks with provider, status and stored document
  • Waiver verification stamps per person
  • Data retention: inactive-record scan, soft delete, scheduled hard delete
  • Right-to-be-forgotten with anonymization
  • Personal data export ("my data")
  • Child-data controls and a parental dashboard
  • Read-only audit log with entity / user / action filtering

06 · Modules

Communication Suite

Reach families across email, SMS, WhatsApp and voice — with consent enforced, quiet hours respected, and sends automated or scheduled.

  • Email with templates
  • SMS via Twilio
  • WhatsApp with approved-template sync and guided onboarding
  • Voice calling with pre-call gating
  • Text-to-speech automated calls
  • Call logging, per-person history and call statistics
  • Opt-in call recording
  • Audience targeting: preview and resolve from filters
  • Per-channel consent (SMS / voice / email / push) with enforcement
  • Quiet hours — timezone-aware, per organization
  • Automation rules: event-driven triggers (e.g. pre-event reminders)
  • Scheduled sends via a job queue
  • In-app group chat with lifecycle messages and role chips
  • Message and email template rendering
  • Communication timeline per person
  • Member self-service communication preferences
  • Multi-channel fallback (SMS → voice → email)

07 · Modules

Platform & Integrations

The foundations under every module: strict tenant isolation, role-based access, entitlements, document generation and the third-party services that make it all work.

  • Multi-tenant isolation: every record scoped to its organization
  • Role-based access control across API and UI
  • Plan tiers, add-ons and a live feature/limit entitlement matrix
  • Geolocation check-in/out with proximity (geofence) enforcement
  • Address validation and autocomplete (Smarty US Street)
  • PDF generation: invoices, receipts, consent forms, hour statements, registration and stats certificates, team rosters, day agendas
  • Integrations: Stripe, QuickBooks, Gusto, ShipEngine, UPS, USPS, Twilio, SendGrid, Smarty
  • Read-only audit trail across sensitive operations
  • Configurable onboarding wizards per organization
  • Cross-tenant platform analytics for administrators

See it running on your own programs.

Every item on this page is live in the product today. Start free and turn it on for your organization.

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This list reflects capabilities implemented in the OlliPlay application as of July 2026. Availability of specific features may depend on your plan tier and configured integrations.